RV Rentals in Montana

Winnebago Itasca IU623B
Winnebago TREND 623L
Sunseeker 3270

Terms and Conditions

Our travel trailers/motorhomes come partially equipped and ready for your adventures. This includes: bedspread, cooking spoon and spatula, medium size saute’ pan and pot. Also included are a travel size broom with dustpan, and RV toilet paper. We do offer kitchen kits and personal kits for sale and for you to keep or if you choose we can donate items for you. (Information for these will be on the booking page of the website or please ask about these when calling.)

RESERVATION:
Our Rentals require a minimum 3- night rental. A deposit of 50% of the rental total is required to confirm the reservation. This deposit does go toward the balance of the rental. A $59.00 preparation fee is also included in the cost of the rental.

SECURITY/DAMAGE DEPOSIT
A credit card security deposit of $500.00 is required at departure. When the unit is returned, all extra charges, if any, will be balanced against the security deposit or may be forfeited for any damages that have occurred and the renter will be provided an estimate showing the part(s), cost of part(s), labor, and freight (if applicable.)

PAYMENTS:
Full payment is due on the day of departure; rental, any extras, credit card security hold. We accept all major credit cards. Motorhomes do allow 100 free miles a day for the term of your rental and a fee of $.35 cents a mile after that.

CANCELLATION:
The reservation fee will be forfeited if the rental is cancelled 29 days or less prior to pick up. More than 30 day notice of cancellation will be 100% refundable.

PICKUP AND RETURNS:
Available Monday-Saturday 9-4 (no Sunday pickups) ***please note that pickup times are very important***. If you are not here at your scheduled time you will have to wait till the next available time slot. No discounts are given for having to wait if you show up late. Clients should allow up to 1 hour for registration and walk through. Rentals are to be returned by 11:00am . A late charge of $30.00 an hour will be enforced on all late returns, unless prior approval was given. There are no refunds if the rental is returned early by clients before the termination of the rental agreement.

CLEANING/DUMPING:
Clients are required to return the rental in the same condition as they left. You are responsible for having all trash picked up and swept clean. If the rental is returned dirty, partial or all of your security deposit may be forfeited for the extra cleaning required.
Return the rentals with black and gray tanks empty or an optional $50.00 fee for us to do this for you upon return. Clients do not need to refill the fresh water tank or propane. **RV toilet paper that we provide for you is to be used. If regular toilet paper or any sanitary items have been used in the units a fee of $100.00 will be assessed.

DELIVERY OPTION:
We do deliver our rentals for $4.00 a mile round trip. We do not deliver inside Glacier Park. **This is a rule of Glacier Park we must follow** It is the responsibility of the customer to make arrangements to have the black and gray tanks emptied if necessary, we do not come to service this during your rental period. We do have a charge of $50.00 that is automatically attached to the rental at the time of reservation for us to service the tanks after the pickup if you choose.

Rental Insurance for Travel Trailer:
Customers must verify with their insurance company that the liability extends to a non-owned rental trailer. We do provide a form for your agent to sign as we do not accept copies of the insurance cards. Our insurance company MBA Insurance, does provide an option to purchase SLI (supplemental liability insurance). SLI is excess liability insurance that protects the renter as defined in our rental agreement, against third party automobile claims for bodily injury and property damage caused during the permitted use of the rented trailer. SLI will only pay after the primary insurance limits are exhausted. Information on how to purchase this will be given at the time of reservation.

RENTAL INSURANCE FOR MOTORHOMES:
Customers must verify with their insurance company that their insurance for the rental is full coverage to include comprehensive, collision and liability. We do have a form for your insurance agent to sign as we do not accept copies of the insurance card. Our insurance company MBA Choice, does provide an optional insurance to purchase for the motorhomes. This is a small fee for your rental period and includes comprehensive, collision and liability. Information on how to purchase this will be given at the time of reservation.

SUBSTITUTIONS
If for any reason beyond our control, the rental requested is not available, we will substitute an equal or higher rated rental at no additional cost. Should a lower rated rental be offered and accepted, liability will be limited to a refund of price difference between model paid/reserved and model taken.

REQUIREMENTS:
All drivers must be 25 years or older with a valid US driver’s license.

PETS/SMOKING:
Service Dogs only- along with the service pet certificate to show verification. There is a $250.00 pet deposit. This deposit is refundable based upon the cleanliness of the rental upon return. Absolutely no smoking of any kind or a $500.00 fee will be assessed.

MAINTENANCE/BREAKDOWN
The rental customer is responsible for checking all engine fluids and reporting any failures. We will not reimburse the client for any mechanical damage or repairs if there was no prior authorization to have these fixed, or if the damage is due to negligence in operation of the rental. Radio, cruise control malfunctions are not considered breakdowns and no refunds are available for rental downtime due to any repairs.

PARKING TICKETS:
Customers are responsible for reporting and payment of all parking/traffic violations/toll fees. Non-reporting of these may result in an administrative charge of $50.00 in addition to the fines.

PARKING:
Clients may leave one vehicle at the rental location during the rental. The company and its staff are not responsible for any loss or damages that occur to a client’s vehicle. Please be sure to securely lock the vehicle and leave all valuables at home.

AIRPORT SHUTTLE/TRUCK RENTALS FOR TOWING:
Gardner’s does not provide these services. It is the client’s responsibility to make any needed transportation arrangements.

REQUIRED FOR TOWING:
It is the renter’s responsibility to confirm that their personal vehicle is capable and safe to tow one of our trailers. The towing capacity and the Gross Combined Vehicle Weight Rating for the trailer, passengers, cargo and vehicle must not be exceeded. The specifications of our trailers are listed on their respective web pages or can be found in the booking engine. If the Renter’s vehicle is not safe to tow, the renter will not be allowed to use the trailer and the reservation deposit will be forfeited. It is Montana State law to have a brake controller, no one will be permitted to rent without one. It is the client’s responsibility to make sure they have the brake controller before pick up. If the client does not have the brake controller, we do offer the hard wired brake controller for rent for $150.00 plus installation (Please keep in mind to have this checked and done prior to pick up day, as we will need to make an appointment to have this service done for you). We also offer the wireless brake controller for $250.00 for the term of your rental. If for any reason we are not able to use the brake controller on the towing vehicle, the reservation will be cancelled and no refunds given. Our trailers are all pulled with a 2 5/16” ball, we do have these for you to borrow if necessary. The trailers also require a 7 way plug or plug and play, as well as a towing hitch. We do have towing hitches on hand for you to rent for $50.00 for your rental period. If a weight distribution hitch is needed, we can rent one to you for $100.00 for the term of your rental. We do rent 2000watt generators for $49.00 a day. These generators are only for use of a coffee pot (if you choose to bring one), microwave and electrical outlets. Please keep in mind that they will NOT run the air conditioner. Customer e-signature _____________